Within Risk Cloud, you are able to add “Attachment” Fields to your Records. These Fields allow you, perhaps very obviously, to attach files. Customers use these Fields in order to upload evidence, add documents for employee attestation, and many additional use cases. In this article, we will walk through three steps needed to attach a document using Risk Cloud API:

  1. Obtain the FIELD_ID where you would like to upload an attachment 
  2. Upload a file using a POST request to https://your-company.logicgate.com/api/v1/attachments?field=FIELD_ID
  3. Attach the file to your specific record using a POST request to https://your-company.logicgate.com/api/v1/valueMaps?record=RECORD_ID 

Obtaining proper API Authentication

Prior to any interaction with Risk Cloud’s APIs we will need to set the authorization header. Instructions on how this can be accomplished can be found here.

Step 1:

In the first step, we will be running a series of requests in order to determine the FIELD_ID where we would like to upload our attachment. If you already know your FIELD_ID you may continue to step two.

First, we need to determine the WORKFLOW_ID of the workflow that contains our field. To do this, you can send the following GET request:

https://your-company.logicgate.com/api/v1/workflow

This will return an array of workflow objects, each looking like this:

{
        "id": "WORKFLOW_ID",
        "name": TABLE REPORT NAME,
        "recordPrefix": null,
        "allowGroups": false,
        "requireGroups": false,
        "xpos": 177,
        "ypos": 156,
        "priority": 0,
        "sla": {
            "enabled": false,
            "duration": 0
        },
        "steps": [
            {
                "stepType": "Origin",
                "id": "xt2X0dSM",
                "name": "Default Origin",
                "stepType": "Origin",
                "priority": 1,
                "allowEntitlements": true,
                "xpos": 55,
                "ypos": 55,
                "isPublic": false,
                "sla": {
                    "enabled": false,
                    "duration": 0
                },
                "chain": false,
                "origin": true,
                "end": false
            },
            {
                "stepType": "End",
                "id": "Y5B1k7yq",
                "name": "Default End",
                "stepType": "End",
                "priority": 2,
                "allowEntitlements": true,
                "xpos": 200,
                "ypos": 55,
                "isPublic": false,
                "sla": {
                    "enabled": false,
                    "duration": 0
                },
                "chain": false,
                "origin": false,
                "end": true
            }
        ]
    }

After identifying the Workflow that contains the Field you would like to add an attachment to, you can take the “id” from this object as your WORKFLOW_ID.

Now that we have our WORKFLOW_ID, we can send a request to find the specific Field where we want to add an attachment. To do this, we will send the following GET request:

http://your-company.logicgate.com/api/v1/fields/workflow/WORKFLOW_ID/values 

This request will return an array of field objects, similar to this object:

{
        "fieldType": "TEXT_AREA",
        "id": "FIELD ID",
        "name": "text1",
        "label": "text1",
        "tooltip": null,
        "currentValues": [],
        "operators": [
            "NULL",
            "NOT_NULL",
            "EQUALS",
            "NOT_EQUALS",
            "CONTAINS",
            "DOES_NOT_CONTAIN"
        ],
        "convertibleTo": [
            "TEXT"
        ],
        "pattern": null,
        "message": null,
        "hasHtml": false,
        "fieldType": "TEXT_AREA",
        "valueType": "Common",
        "validTypeForCalculationInput": false,
        "discrete": false,
        "global": false
    }

Once you identify the Field where you would like to add an attachment, you can take the “id” value as your FIELD_ID for the subsequent steps.

Step 2:

In this step, we will use the FIELD_ID found in step one to upload our attachment. You will need to create a binary multi-part request, with the form data containing the attachment file and file name.

Once you have built this body, you can send it using the following POST request:

https://your-company.logicgate.com/api/v1/attachments?field=FIELD_ID

The response should look like this:

{
    "attachmentStatus": "CLEAN",
    "id": "QoZy9k73",
    "valueType": "Attachment",
    "discriminator": "CLEAN",
    "textValue": "FILE NAME",
    "numericValue": 1.0,
    "isDefault": false,
    "archived": false,
    "priority": 0,
    "attachmentStatus": "CLEAN",
    "contentType": "image/png",
    "fileSize": NUMBER,
    "fileExtension": "png",
    "originalFileExtension": "png",
    "awsS3Key": "S3 KEY",
    "versionCount": 1,
    "empty": false,
    "fieldId": "EbfvwDRi"
}

Step 3:

In this final step, we will compile the information from our previous two steps in order to attach our upload to the specific record that we are interested in. We will build our POST request’s body using the following structure:

{
  "active": true,
  "currentValues": [
      RESPONSE FROM STEP 1
                   ]
   
  ],
  "field": {
    "active": true,
    "valueType": "Attachment",
    "fieldType": "ATTACHMENT",
    "id": "FIELD_ID"
  }
}

Once you build the above body, send the following POST request:

https://your-company.logicgate.com/api/v1/valueMaps?record=RECORD_ID 

The response should look like this: 

{
    "id": "uexgD8Ej",
    "currentValues": [
        {
            "discriminator": "CLEAN",
            "id": "QoZy9k73",
            "valueType": "Attachment",
            "discriminator": "CLEAN",
            "textValue": "TEXT",
            "numericValue": 1.0,
            "isDefault": false,
            "archived": false,
            "priority": 0,
            "attachmentStatus": "CLEAN",
            "contentType": "image/png",
            "fileSize": 33517,
            "fileExtension": "png",
            "originalFileExtension": "png",
            "awsS3Key": "S3 KEY",
            "versionCount": 1,
            "empty": false,
            "fieldId": null
        }
    ],
    "field": {
        "fieldType": "ATTACHMENT",
        "id": "EbfvwDRi",
        "name": "attachment",
        "label": "attachment",
        "tooltip": null,
        "enableVersions": true,
        "validTypeForCalculationInput": false
    },
    "expressionResult": 1.0
}

After sending this final POST request, your attachment should be attached to your specified Record and Field.

For any additional questions, please reach out to support@logicgate.com!

Did this answer your question?