How to enable annual or periodic reminders for your recurring Assessment Applications
This article is specific to the Jobs Redesign. The Jobs Redesign is an overhaul of the Jobs infrastructure to create a Job experience to make it easier to build or update Jobs, as well as simplify the understanding of what will occur when a Job is triggered.
If your Risk Cloud environment is not on this version yet, view the original "Create Jobs" article here.
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If you are managing an Enterprise Risk Management or Third-Party Risk Management Application, most likely you have risks or vendors that need to be re-assessed each year or on some other recurring basis.
Risk Cloud's Jobs can be used to help automate these recurring reminders. Below are two ways to facilitate periodic reminders:
Record Due Jobs
Each time an Assessment is completed, you can automatically create a new Assessment for that risk/vendor with the Due Date set to 1 year out. Create a Job using the Record Due Trigger. Then, select the Send Email Operation to send out an email to the risk/vendor owner when the Record Due Date approaches (e.g., one month prior to the due date, send an email to the owner reminding them that they will need to conduct their recurring Annual Assessment).
Fixed Schedule Jobs
Create a Job using the Fixed Schedule Trigger and select the Send Email Operation to send out an email at the same time each year to every person who owns a risk/vendor to remind them that they need to conduct another Assessment. After receiving the email, the owner can log in to Risk Cloud and begin a new Assessment for each risk/vendor assigned to them for that year.
- Schedule Execution: Select either a one-time notification or a repeated cadence.
Starting: Enter the time before the Due Date you would like notifications to be sent. For example, if you enter 7 Days, notifications will be sent out to users beginning 7 days before the Record is due.
Ending (Optional): This can be set to specify when the Job should stop executing after the Due Date has been reached. This is an optional input.
Frequency: Specify the frequency with which you would like notifications to be sent. For example, if you select 1 Day, notifications will be sent every day before the Due Date is reached. Tip: if you only want one notification to be sent, then set the Frequency to a time period longer than your Execution period.