Enable Automated Evidence Collection (AEC) in Workflow

Automated Evidence Collection is now available to all Controls Compliance Premium customers. Ask your LogicGate Account Team to learn how this new capability can help your teams automate tedious tasks and stay audit-ready.

Overview

Once Automated Evidence Collection has been enabled for your environment, a Power User must enable Automated Evidence Collection (AEC) in the Workflow Settings and add an AEC Subsection within the relevant Workflow Step. For example, in your Controls workflow, you may set up an AEC Subsection so your Control Owners can set up Evidence Automations.

Enabled AEC automations will do the following periodically:

1. Create a Evidence Record
2. Linkthe newly created Evidence Record to the Control Record where the automation is configured
3. Add a file (from a selected evidence source) to an Attachment Field on that Evidence Record

Once AEC Subsection is added to the workflow, an end user can then create or configure evidence automations on that section of a Record.

Enabling Automated Evidence Collection (AEC)

1. In your Workflow Settings, under Advanced tab, select Automated Evidence Collection checkbox  to enable AEC on that Workflow.

2. Once AEC has been enabled for a Workflow, the Add Evidence Automation option will become available within the Steps of that Workflow. Clicking the Add Evidence Automation button will add the new Subsection in that Workflow Steps. This new Subsection will enable users to create AEC automations from the Records in that Step.

3. This new Evidence Collection Automations subsection will allow builders to select default record creation settings for end users. Builders can choose the following:

1. The Workflow for the new/linked Record to be created
2. The Step the Record will be created in
3. The Field where the evidence attachment will be added

4. Builders can select whether to allow their end users to change these default settings. Clicking the Edit Default Options button (above) will open the following modal to configure default record creation settings.

1. Checking the box shown above will allow you to add default selections for your end users (shown below)
2. Unchecking that box will remove the default selections.

5. With these settings, you can choose if and how, Defaults will be presented to end users: 

1. No Defaults: Do not configure any defaults for your end users
2. With Defaults: Configure defaults and allow your end users to change the workflow/step/field

6. When defaults are set up, the Subsection on the record builder will display a readout of the defaults.

AEC for End Users

After the AEC setup in the workflow, the end users will have the Workflow, Step, and Field pre-populated with the default selections in the automation configuration modal:

Congrats on setting up AEC on your first workflow! Next, please see Create and Configure AEC to learn how to set up AEC Automations as an end user.

Additional Resources

Out-of-the-Box Evidence Collectors

• Integrate Risk Cloud across your entire enterprise environment with pre-built evidence collectors. From human resource information systems (HRIS) and ticketing systems to endpoint protection tools and vulnerability management platforms, automated evidence collection with Risk Cloud will save your team time and speed up audit cycles.

Risk Cloud’s Open API

• Build your integrations with our Open API. The LogicGate Developer Portal has all the resources and documentation you need to automate evidence collection at your organization.