Change a Workflow's Application

How to change a Workflow's Application

Whether you need to consolidate Applications, separate them, borrow from a Risk Cloud Exchange template, or reorganize, Risk Cloud includes the tools to move Workflows between Applications.

Changing the location of a Workflow will have permanent effects on objects related to the Workflow being moved.

• End users who were granted access via permission sets will lose access until user access for the Workflow is reconfigured.
• User fields in the Workflow that contained permission sets will no longer have those options in the new Application because the permission set is associated with the original.
• Records, and any linked record relationships, will be retained in the new application

Moving a Workflow back to the original Application will not revert these changes. Please review this information before proceeding with moving a Workflow to another Application.

1. To move a Workflow, navigate to the Application containing the Workflow you want to move, then right-click the Workflow and select Edit Workflow. Changing the location of the Workflow will have permanent effects that cannot be reversed automatically. 

2. Click the Move Workflow menu item.

3. Search for and select the Application to which you want to move the Workflow.

4. Click Move Workflow. Users with access to any steps in the workflow will lose their access, and all Permission Sets will be removed from the User Fields within the workflow.

5. A loading animation appears as the Workflow is moved to the new Application.

6. After the Workflow is successfully moved, a notification will be displayed in the top-right corner of Risk Cloud, including a link to the Application where the Workflow was moved.

For more resources on Workflow management and configuration, please see:

• Create a new Workflow
• Edit Workflow Step Order
• Application, Workflow, and Step-level edits
• Connecting Workflows Together